Entering Transactions Manually
NeoBudget has four types of transactions: Expense, Income, Move, and Transfer.
An "Expense" transaction is for money coming out of your account (a swipe of your debit card, a check you write to a friend, etc). An "Income" transaction is money coming into your account (a paycheck, a check someone sent to you, etc). A "Move" transaction is moving money between two envelopes in the same account, and a "Transfer" transaction moves money between two accounts.
There are two ways to enter transactions into NeoBudget: manual entry and importing. This article is about manual entry. We will cover importing in the next section. Both of these methods can be accessed by the buttons at the top of an account page in NeoBudget.
Manually Entering an Expense
To manually enter an expense transaction click on "New Entry" then choose "Expense." A red window appears with all your envelopes. The red background is a handy reminder of the type of transaction you're entering so you don't accidentally enter an income as an expense.
Enter who the expense was paid to, optionally add a check number if this was a check, then set the date and amount. Finally you can add some notes if there is anything about this transaction you want to remember.
Notice the red bubble next to the "Amount" field. The full amount needs to be allocated across your envelopes. This bubble shows you how much of the transaction amount has not yet been allocated. Since we just started nothing has been allocated yet.
In this example transaction we are taking some money from "Clothing" and some from "Groceries." As each allocation is entered notice that the remainder amount in the red bubble is changing. Once the full amount has been allocated the red bubble goes away and you can save the transaction.
To help speed up the process NeoBudget automatically enters the full remaining amount when you click on an envelope. Also note that you can do simple arithmetic in these fields like "5+2.25" or "3*(2.10+5)". This is useful when entering information from receipts. You can also use percents like "10%" to calculate a percent of the total transaction amount.
Manually Adding an Income
To manually enter an income transaction click on "New Entry" then choose "Income." A green window appears with all your envelopes. Just like with the expense transaction window, the green is a helpful indicator of the transaction type to prevent mistakes.
Enter whom the income was received from, optionally add a check number if you care about tracking check numbers from income transactions, then set the date, amount, and any notes you want to keep.
Notice that the red bubble appears again showing that you have not yet told NeoBudget to which envelopes this transaction belongs.
Allocate the money from an envelope then click "Save."
If you are recording one of your paychecks choose the correct entry from the "Budgeted Income Sources" drop-down list. This will automatically fill in the envelopes based on your pre-defined budget.
Moving Money Between Envelopes
Moving money between envelopes is a common task. You may have a surplus at the end of the month in one envelope and wish to move it somewhere else. NeoBudget lets you move from one or several envelopes to one or several other envelopes in one transaction.
Click "New Entry" then click "Move". Enter the description of the move transaction, set the date, amount, and add any notes you want to remember.
Now enter a negative amount in any envelopes you want to take money from and a positive amount in any envelopes you want to move money to. In this example we are taking $20.00 from Medical and splitting it between Home Improvement and Personal Care.
Transferring Money Between Accounts
The "Transfer" feature in NeoBudget is really just a shortcut that creates an expense transaction in one account and an income transaction in another. But this feature lets you do it all at one time.
Click on "New Entry" then "Transfer". Enter a description of the transfer and set the date. Now you'll see two tabs labeled "From" and "To." The "From" tab will be the current account you are viewing. You can change which account you are transferring to by clicking "Change" next to the "To" label.
Enter a negative amount on the envelope or envelopes you want to transfer from.
Now click on the "To" tab and enter a positive amount in the envelopes you want to transfer to. Then click "Save" to save the transaction.
Sometimes it's necessary to manually enter transactions, but a much more reliable method of entering them is to use the import feature. This reduces the chance of human error and greatly speeds up the process. Lets learn about that next.